Title:  Events Specialist

Job Classification

Job Purpose

To support the delivery of the CIB business strategy by planning, coordinating and executing client-facing and internal events that enhance client relationships, create networking opportunities, strengthen the Nedbank brand and support employee engagement. The Events Specialist will be responsible for the end-to-end coordination of events, ensuring delivery excellence, stakeholder satisfaction, governance compliance, budget management and operational efficiency while supporting the achievement of business objectives.

Job Responsibilities

Event Planning and Coordination

• Support the development and execution of the annual events calendar in alignment with business objectives and stakeholder requirements.
• Preparation of event proposals, project plans, budgets and stakeholder presentations.
• Coordinate all event logistics, including venue sourcing, accommodation, transportation, catering, audiovisual requirements, entertainment, branding and guest management.
• Ensure all event requirements are delivered according to approved event plans and stakeholder expectations.
• Manage event timelines and monitor progress against agreed deliverables, budgets and deadlines.
• Coordinate and oversee event setup, execution and breakdown to ensure a seamless client and stakeholder experience.
• Support the execution of both physical and virtual events where applicable.

Stakeholder and Relationship Management

• Build and maintain effective working relationships with internal stakeholders, business units, service providers and external partners.
• Liaise regularly with sponsors, executives, marketing teams, procurement teams and suppliers to ensure alignment and delivery of agreed outcomes.
• Ensure stakeholder requirements are clearly understood, communicated and delivered.
• Resolve operational issues professionally and proactively to minimise event risk and ensure service excellence.

Budget and Financial Management

• Prepare and maintain event budgets, forecasts and expenditure trackers.
• Ensure all event costs are accurately recorded and managed within approved budgets.
• Source comparative quotations and evaluate suppliers to optimise spend and obtain maximum value.
• Support procurement processes, purchase orders, contract management and invoice reconciliation.
• Assist with post-event financial reconciliation and reporting.

Governance, Risk and Compliance

• Ensure adherence to internal policies, procurement requirements, contractual obligations, brand standards and approval processes.
• Identify event-related risks and implement appropriate mitigation measures.
• Monitor compliance with finance, legal, procurement and health and safety requirements.
• Maintain accurate event records, documentation and audit trails.

Reporting and Continuous Improvement

• Compile post-event reports, including attendance statistics, stakeholder feedback and budget reconciliation.
• Measure stakeholder and client satisfaction through appropriate feedback mechanisms.
• Analyse event outcomes and make recommendations for continuous improvement.
• Contribute to the development and enhancement of event processes, systems and operating procedures.

Supplier Management

• Establish and maintain productive relationships with preferred suppliers and service providers.
• Monitor supplier performance to ensure quality delivery and compliance with agreed service levels.
• Assist with supplier onboarding processes and evaluations where required.
• Identify opportunities for innovation, cost optimisation and enhanced event experiences through supplier partnerships.

Team and Department Contribution

• Contribute to the achievement of team objectives and broader marketing and events initiatives.
• Participate in team planning sessions, project reviews and departmental initiatives.
• Share knowledge, best practices and lessons learned with colleagues.
• Support a culture of collaboration, innovation, accountability and continuous improvement.

Essential Qualifications - NQF Level

Preferred Qualification

• Bachelor's Degree in Marketing, Events Management, Communications or a related discipline.
• Project Management certification will be advantageous.

Minimum Experience Level

• Minimum 5 years' experience in event management, marketing, hospitality or a related environment.
• Proven experience coordinating corporate events, executive engagements, conferences, hospitality programmes and stakeholder events.
• Experience managing budgets, procurement processes, supplier relationships and event reporting.
• Demonstrated ability to manage multiple projects and competing deadlines simultaneously.

Technical / Professional Knowledge

Behavioural Competencies

FAIS Affected

Employment Equity Statement

Preference will be given to individuals from underrepresented groups.