Legal Administrator

Job Classification

Job Requisition - 137940
Closing Date - 13 February 2025
Location - Johannesburg
Cluster - Nedbank Wealth - Division - Nedbank Insurance 
Please Note: Preference will be given to applicants from Underrepresented Groups
 

Job Family

Career Stream

Leadership Pipeline

FAIS Affected

Job Purpose

To effectively manage the back office administrative functions of the legal department and provide operational and administration support to the legal advisors and Legal Manager in order to assist them to fulfil their duties in line with their mandate.

Job Responsibilities

• Contribute to a culture conducive to the achievement of transformation goals by participating in Nedbank and Nedbank Insurance Culture building initiatives (e.g. staff surveys etc)
• Participate and support corporate social responsibility initiatives for the achievement of key business strategies
• Identify and recommend opportunities to enhance processes and support implementation of new processes
• Ensure the correct issuing and remitting of invoices by receiving; checking accuracy; and getting them signed off and submit to accounts timeously
• Ensure that targets are reached within service level agreements by administratively assisting and supporting the legal team in the fulfilment of their duties
• Manage client expectations through responsiveness; professionalism; friendliness; receptiveness and availability when dealing with clients
• Collaborate well and develop / maintain excellent relationships with all stakeholders and their assistants, and all colleagues in general through on-going communication
• Thorough knowledge of applicable law: Intellectual Property: and relevant processes relating to Intellectual Property Law and administration
• General legal enquiries, Intellectual Property: Attend to enquiries in a timely and professional manner and accurately attend to full spectrum of administrative and other technical related work Trademark and other IP administration ad hoc support required, when necessary e.g. capturing of data on relevant documents and / or systems, and  co-ordinating the updating and circulating of reports; registers; lists; litigation schedules; projects etc.
• Maintaining updates of legal documents and systems internal trade mark register on an ongoing basis
• Liaising with attorneys
• Thorough knowledge of applicable law: Court Processes: High Court and Magistrate Court rules; court documents and processes
• General legal enquiries.

Job Responsibilities Continue

• Court Processes: Timely and correctly accepting and recording of all legal documents such as Summons; Notice of Motions; Subpoenas and Court orders
• Timely and correctly allocating these documents to the appropriate legal advisor or department for action and confirming receipt and action
• Utilisation of relevant documents and systems NTE and Banking Platform to correctly allocate matters
• Maintain accurate monthly statistical reports of court documents received
• Providing administration support to legal manager and legal advisors
• General: Organise records and files through logical filing; keeping files up to date with relevant information; ensuring that files are maintained in a safe environment; are easily accessible; and electronically backed-up (physical and electronic files)
• Ensure availability, and accuracy and confidentiality of sensitive of information by updating and consolidating various reports
• Compile meeting packs
• Understand and embrace the Nedbank and Nedbank Insurance vision and demonstrate the values through interaction with team and stakeholders
• Improve personal capability and stay abreast of developments in field of expertise by identifying training courses and career progression for self through input and feedback from managers and colleagues. Ensure personal growth and enable effectiveness in performance of roles and responsibilities by ensuring all learning activities are completed; experience practiced and certifications obtained and/or maintained within specified time frames
• Keep abreast of legislation and other industry changes that impacts on the role by reading the relevant newsletters; websites and attending sessions
• Contribute to team success and team work by sharing knowledge and creating awareness with the team and the Business.

People Specification

Essential Qualifications - NQF Level

Preferred Qualification

LLB or equivalent 

Essential Certifications

Preferred Certifications

Minimum Experience Level

3 - 5 years Insurance and or other relevant experience

Technical / Professional Knowledge

Behavioural Competencies