Executive: Personal Assistant

Job Requisition Details

REQ#144560

Location: Johannesburg, South Africa 

Closing Date:24 March 2026

Talent Acquisition: Bongiwe Mchunu

Job Family

Career Stream

Leadership Pipeline

FAIS Affected

Job Purpose

What We're Looking For

We are seeking a highly professional, emotionally intelligent and detail‑driven Executive Personal Assistant who excels in a fast‑paced, high-performance environment. The ideal candidate will bring:

• Superior organisational and prioritisation capability.
• Strong business acumen.
• A proactive mindset with excellent judgement.
• High levels of confidentiality, discretion, and resilience.
• Professional maturity in dealing with senior leadership, internal stakeholders and external partners.

Job Responsibilities

• Reconcile expenses, obtain sign off from Cluster ME and load onto WeExpense.
• Arrange detailed travel plans and itineraries by compiling documents for travel related meetings.
• Co-ordinate preparation for external events in terms of organising time, venue, information required, travelling time, speeches, RSVPs, etc.
• Ensure cost effective office management by managing resources and minimising waste.
• Build collaborative relationships with internal and external stakeholders through effective and open communication and building rapport.
• Build trust by maintaining integrity and open communication.
• Keep abreast of relevant developments/events in stakeholders personal lives by acknowledging and responding appropriately (e.g. sending flowers)
• Manage the Executive's diary effectively to optimise his/her time by taking due cognisance of business priorities when planning and organising events and meetings.
• Book flight, car & hotel reservations, both local and international, by communicating with the travel agents, ordering forex and organising visas.
• Coordinate and manage meetings by ensuring meeting requests are correct, up to date, time is optimised and organise all catering arrangements.
• Attending and run all EXCO and related meetings (i.e Weekly EXCO and Monthly Business reviews). Arrange for refreshments, taking of minutes, downloading recordings and managing all matters arising.
• Event planning and management of small in house events as well as larger external events.
• Manage records by capturing, screening and storing correspondence, data and responses.
• Perform general administrative functions and manage office administration as required.
• Develop documentation for the executive by ensuring that the document conforms to Nedbank standards.
• Maintain discretion and confidentiality at all times by adhering to the Nedbank values.
• Minimise risk to the bank by adhering to policies and procedures.
• Ensure all calls are answered timeously in a professional & friendly manner and are appropriately routed and screened.
• Project the correct image to internal and external stakeholders by maintaining a professional image at all times.
• Manage ad hoc queries/correspondence effectively  by ensuring that they are prioritised, escalated appropriately and resolved promptly by following up and closing off.
• Keep abreast of legislation and other industry changes that impacts on role by reading the relevant newsletters, websites and attending sessions.
• Understand and embrace the Nedbank vision and demonstrate the values through interaction with team and stakeholders.
• Improve personal capability and stay abreast of developments in field of expertise by identifying training courses and career progression for self through input and feedback from managers.
• Ensure personal growth and enable effectiveness in performance of roles and responsibilities by ensuring all learning activities are completed, experience practiced and certifications obtained and/or maintained within specified time frames.
• Ensure information is provided correctly to stakeholders by maintaining knowledge  & sharing knowledge with the team.
• Contribute to a culture conducive to the achievement of transformation goals by participating in Nedbank Culture building initiatives.
• Participate and support corporate social responsibility initiatives for the achievement of key business strategies.
• Identify and recommend opportunities to enhance processes, systems and policies and support implementation of new processes, policies and systems.

What You'll Gain

• Exposure to executive-level operations and decision-making.
• Opportunities for professional development through structured learning and leadership engagement.
• The ability to contribute directly to the Executive’s effectiveness.
• A supportive environment that values well-being, diversity and growth.
• Access to market-leading employee benefits and work practices aligned to Nedbank’s purpose.

Essential Qualifications - NQF Level

Preferred Qualification

• Diploma - Business related (focus on arranging ad hoc events/EQ/SQ)

Minimum Experience Level

• 5 years experience as a Senior/ Executive Personal Assistant

Technical / Professional Knowledge

Behavioural Competencies