Executive Personal Assistant

Requisition Details & Talent Acquisition Contact

REQ ID: 143699 Busi Radebe

Location: Johannesburg 

Closing Date 20 January 2026

Job Family

Career Stream

Leadership Pipeline

Job Purpose

To perform a supporting role to the Executive by executing; organising and co-ordinating all personal assistant functions to optimise time management; thereby ensuring the Executives efficiency and effectiveness.

Job Responsibilities

•    Reconcile expenses on return of executives by completing the relevant spreadsheets.
•    Arrange detailed travel plans and itineraries by compiling documents for travel related meetings.
•    Co-ordinate preparation for external events in terms of organising time, venue, information required, travelling time, speeches, RSVPs, etc.
•    Ensure cost effective office management by managing resources and minimising waste.
•    Build collaborative relationships with internal and external stakeholders through effective and open communication and building rapport.
•    Build trust by maintaining integrity and open communication.
•    Keep abreast of relevant developments/events in stakeholders personal lives by acknowledging and responding appropriately (e.g. sending flowers)
•    Manage the Executive's diary effectively to optimise his/her time by taking due cognisance of business priorities when planning and organising events and meetings.
•    Book flight, car & hotel reservations, both local and international, by communicating with the travel agents, ordering forex and organising visas.
•    Coordinate and manage meetings by ensuring meeting requests are correct, up to date, time is optimised and organise all catering arrangements.
•    Manage records by capturing, screening and storing correspondence, data and responses.
•    Perform general administrative functions and manage office administration as required.
•    Develop documentation for the executive by ensuring that the document conforms to Nedbank standards.
•    Maintain discretion and confidentiality at all times by adhering to the Nedbank values.
•    Minimise risk to the bank by adhering to policies and procedures.
•    Ensure all calls are answered timeously in a professional & friendly manner and are appropriately routed and screened.
•    Project the correct image to internal and external stakeholders by maintaining a professional image at all times.
•    Manage ad hoc queries/correspondence effectively  by ensuring that they are prioritised, escalated appropriately and resolved promptly by following up and closing off.
•    Keep abreast of legislation and other industry changes that impacts on role by reading the relevant newsletters, websites and attending sessions.
•    Understand and embrace the Nedbank vision and demonstrate the values through interaction with team and stakeholders.
•    Improve personal capability and stay abreast of developments in field of expertise by identifying training courses and career progression for self through input and feedback from managers.
•    Ensure personal growth and enable effectiveness in performance of roles and responsibilities by ensuring all learning activities are completed, experience practiced and certifications obtained and/or maintained within specified time frames.
•    Ensure information is provided correctly to stakeholders by maintaining knowledge  & sharing knowledge with the team.
•    Contribute to a culture conducive to the achievement of transformation goals by participating in Nedbank Culture building initiatives.
•    Participate and support corporate social responsibility initiatives for the achievement of key business strategies.
•    Identify and recommend opportunities to enhance processes, systems and policies and support implementation of new processes, policies and systems.

Essential Qualifications - NQF Level

Preferred Qualification

Business related Diploma (focus on arranging ad hoc events/EQ/SQ)

Preferred Certifications

• Business related Diploma (focus on arranging ad hoc events/EQ/SQ)

Minimum Experience Level

• Minimum 5 years experience as senior personal assistant supporting an Executive Director

Technical / Professional Knowledge

Behavioural Competencies

Disclaimer

Preference Recruiting Team at +27 860 555 566will be given to candidates from the underrepresented groups

Please contact the Nedbank.