Executive Business Officer

Requisition Details and Talent Acquisition Contact

REQ ID: 145653 - Michelle Thabethe

Location: Sandton

Cluster: Group Finance - SECRETARIATE

Closing date: 28 April 2026

Job Family

Career Stream

Leadership Pipeline

Job Purpose

Job Responsibilities

• EA to Company Secretary
• General support to Board and Exco

ARIBA

• Maintain a database of payments for budget / information purposes, separately for Group Secretariat cc, Governance cc, NED cc and Nedbank Group Limited.
• Maintain records of invoices authorised by the Group Company Secretary and submitted to Group Finance to ensure payments are not duplicated and track payments are done.
• Proactively identify where invoices are outstanding and follow up with suppliers when invoices are not received for the period under review.
• Ensure ARIBA / SAP payments are completed successfully and timeously. 
• Onboard vendors and provide suppliers with proof of payment.
• Directors’ reimbursements (certain components).
  Reconciliation and overseeing effect management and payment of the Group Secretariate credit card.
  Ensure cost effective office management by managing resources and minimising waste.
• COSEC Budget:  Prepare a monthly update of income / expenditure for Group Secretariat and send to the Group Company Secretary, monthly, for review. 

GROUP COMPANY SECRETARY’S RESPONSIBILITIES TO GROUP FINANCE

• Manage the SAP Disclosure Management (DM) system and ensure that all Group Secretarial’s responsibilities are monitored and signed off in respect of the Annual Financial Statements (AFS).
• Manage the auditors’ portal connect sites and ensure that the auditors’ requests are co-ordinated with the team and loaded onto the portal accurately and timeously. 
• Monthly Financial Review:  Schedule invites and boardroom bookings. 

Job Responsibilities Continue

MANAGING INTERNAL / HR PROCESSES

• Manage the monthly SMS password for Nedbank managers / PAS / auditors.
• Research and update the Awards’ database
  Manage the monthly executive travel schedule.
• Source and arrange gifts for non-executive directors and / or wives / partners.
• Manage and update the directors’ wi-fi password list.
• Co-ordinate recognition for Group Secretariate social responsibility.
• Schedule COSEC-related meetings and prepare team meeting agendas.
• Correspondence: Ensure that HR-, sponsorship- and marketing-related correspondence is directed to the correct cluster via the right channels and appropriately responded to.
• Asist the Group Company Secretary with pasting / filing and consolidation of filing documents.
• Mentor and oversee the smooth onboarding and initiation of new staff members within Group Secretariat.
• Maintain and manage an updated staff IT Asset database and furniture database for Group Secretariat.
• Maintain and manage an updated database of possible future suppliers.
• Assist with procurement of IT assets for COSEC staff / Nedbank directors.

MEETING AND FUNCTION MANAGEMENT

• Assisting with the arrangements of all board and Group Exco functi9ons, we well as other high-level meetings, i.e. SARB Trilaterals, when required.
• This includes, inter alia, overseeing the full planning around catering arrangements – as well as ensuring that specific dietary requirements are provided, i.e. kosher / halaal / vegetarian / other – seating plans prepared, setting up the boardroom with nameplates, notebooks, pencils, arranging wi-fi passwords for visitors / guests; parking etc. 
• Working closely with the executive dining rooms’ management and Nedbank’s in-house catering supplier – Feedem – in ensuring that the standard of catering is benchmarked to work-class criteria; that new and exciting dishes are consistently introduced and that the chefs are kept abreast of innovative cooking techniques and recipes. 
• Assisting the Group Company Secretary with the logistics of all Group Exco onsite and offsite meetings, i.e. sourcing of venues, payment of deposits, site visits, ensuring technical requirements are met, vetting food / wine / menus; authorising and signing off of function sheets, booking accommodation (if / when required); overseeing arrangements through to finality.
• Assisting CCL with all their logistical requirements in terms of Group Exco offsites.
• Assisting with logistical arrangements for other directors’ training – NAR, GIBS etc. 

Preferred Qualification

• Business related Diploma (focus on arranging ad hoc events/EQ/SQ)

Minimum Experience Level

• 5 years experience as senior personal assistant

Technical / Professional Knowledge

Behavioural Competencies